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Every year, organizations use the latest technology to design newer versions of printers and multifunctional devices so that they remain relevant to the industries they are meant to work in.

Several such products are described here. For example, Xerox Corp., Wilsonville, Ore., is now selling the Phaser 6250 network color laser printer.

The company says its a great option for an insurance environment because of its speed, accurate color and efficient tools. It features a 700 MHz processor and a one-click installation process.

The Phaser 6250 offers a full 2400dpi (dots per inch) resolution at the rated speed of 26ppm (pages per minute), says Xerox.

The Phaser 6250 is designed for small to medium workgroups and available in five different configurations, Xerox says. The unit has a small footprint and features such as pre-installed toner and access to all consumables from the front of the printer.

The Phaser 6250 has advanced Web-based printer management tools including CentreWare Web 3.0, PhaserSMART, and an enhanced version of PrintingScout, the company says.

CentreWare provides users information about all devices available on network servers and the jobs printed to those devices, including the device name, location, status, and status of print and fax jobs in the queue, Xerox explains.

PhaserSMART gathers information stored in a users printer to examine and diagnose issues, then collects relevant solutions from the Xerox knowledge base. Then PhaserSMART returns a solution specific to the problem to users or walks them through a troubleshooting process.

PrintingScout alerts users to potential printer issues and gives instructions on how to correct them. Additional features include TekColor Dynamic Color Correction and Automatic Color Calibration, says Xerox.

The Phaser 6250 starts at $1,999.

The WorkCentre PE16 is a basic multifunction product for personal use within any insurance agency, Xerox says. It prints and copies in black at 17ppm at 600dpi resolution, and it faxes at up to 300 dpi and scans at up to 1200 dpi in full color, which enables the WorkCentre PE16 to send color faxes.

It has a user-friendly interface and single customer replaceable cartridge for high dependability, Xerox says. The WorkCentre PE16 comes in a single, all-inclusive configuration with a starting price of $599.

The WorkCentre M15 is a good product for insurance agencies making their first move to a multifunction device, Xerox says.

It offers digital multifunction operation at $899. The desktop-configuration copier/printer has a compact footprint and features direct-connect printing to a laptop or PC with the option for network printing, the company notes.

The M15i configuration adds color scanning and faxing, and it comes with an added security measure that allows people to control when faxes are printed. Both systems print at 16ppm, and feature two-sided printing and 1,200dpi image quality.

Brother International Corp., Bridgewater, N.J., sells the MFC-4800
Laser Multi-Function Center, a full-feature fax machine and laser printer that delivers 600 x 600dpi and up to 10ppm in output.

It offers reduction/enlargement from 50-200%, a 1200 x 1200 dpi (interpolated) resolution scanner thats bundled with ScanSoft PaperPort and TextBridge OCR software, and PC fax capabilities that allow a user to send and broadcast faxes directly from a PC, notes Brother.

Estimated price is $249.99, says Brother.

Lexmark International Inc., Lexington, Ky., also sells monochrome and color personal printers that can be used on the desktop.

Utilizing Lexmarks multipurpose networked Lexmark laser printers with agency management systems, users can print on a variety of paper types and sizes, such as letterhead, labels, envelopes, insurance forms and daily reports, the company says.

Print-on-demand color
can reduce the cost of preprinted marketing material and increase sales by providing agencies, financial planners, sales and marketing departments with the ability to print customized proposals, illustrations, financial plans and product information using Lexmarks color printers, the company says.

Lexmark multifunction printers can help consolidate devices, the company says. This can reduce supplies and maintenance costs, increase user productivity, reduce processing time, and save office space in branches, agencies and claims offices by replacing individual print, copy, fax and scan equipment with one machine, Lexmark explains.

Lexmark also offers server-based electronic forms solutions as well as Optra Forms, a printer-based electronic forms solution. Or, if multi-part or continuous forms are a requirement, Lexmark dot- matrix printers can be used for printing of reports, labels and insurance forms, the company said.

Lexmark did not provide prices for its units.

Hewlett-Packard and Canon U.S.A. declined to provide information for this article.


Reproduced from National Underwriter Life & Health/Financial Services Edition, October 31, 2003. Copyright 2003 by The National Underwriter Company in the serial publication. All rights reserved.Copyright in this article as an independent work may be held by the author.