The Joint Board for Enrollment of Actuaries plans to change the privacy rules governing case inventory files, enrollment files and general correspondence.

The Joint Board — a body that includes representatives of the Treasury secretary, the Labor secretary and the Pension Benefit Guaranty Corp. (PBGC – tries to verify that the actuaries who help benefit plans covered by the Employee Retirement Income Security Act (ERISA) are qualified to help the plans comply with ERISA.

The board has been maintaining 9 separate sets of records governed by the federal Privacy Act of 1974. The board now wants to consolidate the records systems and come out with 3 sets of records.

The board wants, for example, to combine the current enrollment files, suspension and termination files, and suspension and termination roster in a single “enrolled actuary disciplinary records” system, officials say in a preamble to the proposed enrolled actuary records system change that appears today in the Federal Register.

Officials also have included a new statement that makes it clear that the board can disclose disciplinary records to the U.S. Justice Department and in response to subpoenas.

The board also is restating a provision that authorizes it to give an actuary’s disciplinary records to federal agencies that might be hiring an actuary or deciding whether to issue a security clearance.

The board is adding a “routine use” provision that would let it post information about final agency decisions on appeals, and final administrative law judge decisions that have not been appealed, on the Web.

In a section on enrollment files, officials say they want to add a routine use that would let the board disclose the information necessary to respond to actual and suspected cases of identity theft.

Comments on the proposal are due Jan. 21, 2011.

- Allison Bell