Many midsize U.S. employers, and even some large employers, are just starting to understand what a big job filling out their first 1095-C coverage reporting forms may be.
The Obama administration pushed the new Patient Protection and Affordable Care Act (PPACA) public exchange programs to rush 1095-A exchange coverage reporting forms for 2014 out the door in early 2015.
The administration gave “applicable large employers” (ALEs) one extra year of freedom from the 1095-C requirements. ALEs could sit back and sip tea as they watched the public exchanges struggle to get accurate 1095-As to exchange users in a timely fashion.
Now, the ALEs’ one-year reprieve is ending. An affected employer is supposed to make a good faith effort to send reasonably accurate 1095-Cs for 2015 to employees by Jan. 31, 2016, and to the IRS by March 31, or by Feb. 29, 2016, if they want to file their returns on paper.
Petula Workman, compliance counsel at Arthur J. Gallagher & Co. (NYSE:AJG) and Kristy Ventimiglia, health and welfare practice leader at the broker’s benefits unit, are two of the people helping those employers understand what they’re up against.
Ventimiglia said today in an interview that helping employers cope with the Patient Protection and Affordable Care Act (PPACA) employee counting and coverage reporting requirements now takes up much of a typical work day.
“Eighty percent of the conversation is around counting employees,” Ventimiglia said.
In some cases, employers need help with understanding how to handle people who may or may not be their employees, such as adjunct professors, temporary employees, exchange students who are using J1 visas to work in the United States, workers sent in by staffing agents, and employees in offices outside the United States, Ventimiglia said.