The 6 Ds of customer service

The 6 Ds of a customer-centric culture:

1. Define it. Customer service is part of your brand promise. It is what you want your employees to deliver. It is what you want the customer to experience. Make it clear and keep it simple. For example, Ace Hardware is known as the “Helpful Hardware Place.” They have defined customer service as being helpful, and in their hiring, training and customer interactions, they make it clear that helpfulis what they are all about.
2. Disseminate it. Don’t keep it a secret. You’ve defined your customer service experience, but now you must train your employees on how to deliver it. The Ritz Carlton hotel chain has laminated cards with their “credo” and several other important core values printed on it. Each employee carries the card with him and is urged to memorize it.
3. Deploy it. It’s time to execute your plan. Now that your employees have been trained, it’s time to implement and act on your customer service initiative. Every employee must know it and be on board with it — even those who don’t have direct contact with your customers. Customer service is every employee’s job.
4. Demonstrate it. Your employees have been trained in customer service and must demonstrate it. Leaders must, through their actions, show employees how it’s done. And, everyone else must do the same. Every employee ought to be a role model for how to deliver amazing customer service.
5. Defend it. If you see an employee doing something contrary to your customer service plan, step in to help. This isn’t about reprimanding or calling someone out for doing something wrong. This is a teaching opportunity and, treated as such, creates a culture that comfortably empowers employees to deliver great customer service.
6. Delight in it. Take pride and delight in the success you have with your customers. Celebrate the success of the company and individuals who have demonstrated amazing customer service.

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Shep Hyken is a professional speaker and best-selling author. For more information on Shep’s speaking presentations, call 314-692-2200, email [email protected] or go to www.hyken.com.