David Slayton, a Texas court official, said he believes state judges a bigger oversight role might help. (Photo: House Ways & Means)

The Social Security Administration is having its own version of a problem that may sound familiar to financial advisors: figuring out what to do for beneficiaries with caregivers who are careless, or crooked.

The SSA names official benefits handlers, or “representative payees,” for beneficiaries who cannot handle the benefits themselves, such as children receiving Social Security death benefits, or people with severe mental or physical disabilities that interfere with their ability to manage their finances.

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Many users of private disability insurance or private long-term care insurance who file claims end up getting their Social Security benefits payments through representative payees.

The SSA now has about 6 million representative payees collecting benefits on behalf of about 8 million beneficiaries, and it has only limited ability to police the program, Gale Stallworth Stone testified at a recent hearing on the payee program in Washington.

Stone, the acting inspector general for the SSA, told members of the House Ways & Means Social Security and oversight subcommittees that the SSA conducted just 2,590 face-to-face payee interviews during the 12-month period that ended Sept. 30.

Stone gave many examples of payee abuse, including one involving a woman in Philadelphia who held people with mental disabilities in her basement and collected their Social Security benefits for years.

One recommendation Stone gave is for the SSA to make its service for representative payees less responsive.

The agency “should consider developing systems that prohibit employees from taking certain steps related to processing payee actions and payment, until systems issues or discrepancies are resolved,” Stone said.

Another witness, David Slayton, who works in the court administration office in Texas, testified that giving local judges who can see payees and beneficiaries in person a bigger role might be another way to protect the beneficiaries.

In some cases, Slayton said, a judge knows the official Social Security payee has a criminal background. The judge may appoint a guardian who is different from the payee, without having any ability to change the payee, Slayton added.

One solution would be for the SSA to make a beneficiary’s guardian the representative payee when a judge names someone other than the payee to be the guardian, Slayton said.

Slayton reported that there were 51,388 active guardianships in Texas at the end of 2016, and that 4,957 new guardianships were filed in 2016. The value of the estates under guardianship in Texas $5 billion, he said. That amounts to an average of about $100,000 in assets per guardianship estate.

House Ways & Means posted a collection of information about the hearing, including written versions of the witnesses’ testimony and a video recording of the hearing, here.

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