More On Legal & Compliancefrom The Advisor's Professional Library
- The Need for Thorough and Effective Policies and Procedures Whethere an advisor is SEC or state-registered, RIAs must revise their policies and procedures to address significant compliance problems occurring during the year, changes in business arrangements, and regulatory developments.
- Client Communication and Miscommunication RIA policies and procedures must specify what type of communications should be retained. The safest course of action is for RIAs to retain all communicationsto clients, from clients, and about client accounts. To comply with fiduciary obligations, communications must be thorough and not mislead.
Massachusetts securities regulators said Thursday that they fined and censured Merrill Lynch and Sentinel Securities for supervisory failure.
Merrill Lynch (BAC) will pay a $500,000 fine for its lack of oversight of Jane O'Brien, a former registered rep who is serving a 33-month sentence.
In May, a federal court in Massachusetts charged the 60-year-old advisor with securities fraud for getting a client to sign a fictitious promissory note for $500,000, on which the client paid $240,000 to a third party who transferred the money to O’Brien, regulators say.
According to state authorities, O'Brien was a top producer: She received an upfront promissory note of nearly $1.2 million when she joined the firm and moved about $154 million in assets to Merrill; she made nearly $904,000 in gross revenue for the firm during her first year with the Wall Street-based broker-dealer.
But she clearly had financial troubles and nearly depleted her own IRA and non-IRA accounts of more than $380,000, which later prompted supervisors to look into a situation that had put several clients at risk.
It wasn't until early 2012, after a customer complaint, that Merrill Lynch managers discussed those loans with the clients, the regulators said. The loans were not made through Merrill Lynch accounts, according to the brokerage firm, and were made both while O’Brien was at Citi and after she joined Merrill Lynch.
“By the time she was questioned about her financial withdrawals, she had already borrowed money from her clients, which is in violation of state securities laws,” said Commonwealth Secretary William Galvin. “This, in my estimation, is yet another example of top producers often being held to a different standard because of the revenue they bring into the firm.”
In the settlement, Merrill Lynch agreed to offer reimbursement to these clients, who were told by O’Brien that they were being offered shares of an interest-bearing note that could be converted to stock in a privately held software company.
The then-advisor kept the money to cover personal expenses. She also borrowed about $1.7 million from a client, in violation of securities industry rules and Merrill Lynch’s own internal policies, and paid back only a fraction of that amount, federal authorities said in May.
“When we became aware of the matter two years ago and began investigating it, the then-financial advisor resigned,” said a Merrill Lynch spokesperson in a statement. “We will reach out again to clients to address any remaining issues.”
In a separate case, Sentinel Securities of Reading, Mass., was fined $50,000 for its lack of oversight of Brett Michael Letourneau of Beverly, an operations manager who misappropriated some $245,000 from the firm to his own account between 2006 and 2011.
Sentinel’s chief compliance officer told regulators about this situation in June 2012, several weeks after suing Letourneau.
“Our situation occurred in 2012, when an employee stole money from our company, not from any of our clients,” said John Carnevale, president and CEO of Sentinel Benefits & Financial Group, in an interview with ThinkAdvisor. “It was an employee embezzlement situation from our commission accounts.”
Letourneau was prosecuted and is now in jail, Carnevale says.
“We were the victim of a crime, and the state decided to take the opportunity to fine us for something,” he explained. “The case has nothing to do with our advisory firm or business, but only with the broker-dealer.”
Check out Massachusetts Fines Citigroup Global $30M Over Leaked Research on ThinkAdvisor.